Being
caught up in all of the details of exhibition prep in the recent weeks,
it is entirely too easy to overlook another important part: the opening
night. Implementing an exhibit is such an interactive process and it
has been a great opportunity to not only dabble in museum work but to
work in the event planning arena as well.
Today
I met with Maureen who is in charge of the museum facilities for events
and special functions. As a former wedding and event planner she not
only a pleasure to work with but a vital resource to help make our
opening gala a success.
One
of the key aspects of event planning is to know your audience. You need
to consider what type and atmosphere you wish to create. Will it be an
informal clambake or black tie? With these considerations in mind we
moved forward with plans for a formal event with a reception to take
place in their special events ballroom adjoining the gallery. While the
exact details will slowly come out of the woodwork it was a great
introduction into the rigors or event management. A myriad of things
have to be considered such as good selection, music, rentals,
decorations, staffing, invitations and the list goes on and on. Luckily
the Nevada State Museum has these opening galas down to an art so we can
learn from the experts. Especially when it comes time to draft the
guest list and put out the press releases in the local magazines and
publications, it will be good to have someone like Maureen pulling the
reigns. With a notebook full of great ideas and important advice, we are
ready to iron out some of these opening gala details.
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